INC Secretary Job Description

INC SECRETARY – RESPONSIBILITIES

According to By-Laws and Standing Rules

  • ADMINISTRATIVE:
    Record proceedings of all meetings
    Keep and preserve the records of the organization
    Renew corporate documents as necessary
    Responsible for updating Standing Rules and insuring they are archived to the website
  • EXECUTIVE:
    As a member of the EC Board, and with the EC Board (Officers) give advance approval to a Committee/Committee Chair to sign contracts or make commitments on behalf of INC. (Or alternatively, with the approval of the entire Board of Directors.)

Additional

ADMINISTRATIVE:

  • Verify a quorum of the Board are present at Executive Committee / Board meetings
  • Work with Membership to verify a quorum is present at Delegate meetings
  • Record minutes of both Board (EC) and Delegate meetings in a timely manner
  • Reminds Board and President of open action items
  • Keep and preserve the records of the organization (now on Web)
  • Renew corporate documents as necessary (joint effort with President, Treasurer)
  • Responsible for updating Bylaws and Standing Rules and ensuring they are archived to the website
  • Responsible for notifying Member Organizations when a bylaws matter is to be presented for vote, according to procedures in Bylaws

 

 

EXECUTIVE:

  • As a member and officer of the Board  may give advance approval to a Committee/Committee Chair to sign contracts or make commitments on behalf of INC. (Or alternatively, with the approval of the entire Board of Directors.)
  • Run meetings if neither the President or Vice President is present
  • Ensure that a working list ofMember Organizations (RNO) is available for Delegate meetings (works with Membership Chairs)

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